MONTEZUMA COUNTY FAIR BOARD AGENDA September 21, 2026

Call to Order

     A Montezuma County Fairboard Meeting was held on September 21, 2026 at the Montezuma County Fairgrounds, upstairs room. The meeting was called to order at 6:00 pm.

Attendees 

      Voting members in attendance included Tammy Hampton (TH), Amanda Higgins (AH), Trent Carver (TC), Jim Mitchell (JM), Bobbie Hunter (BH)  and Felicia Herrmann (FH). Excused Logan Hindmarsh

Set Agenda

• Moved by FH and seconded by AH to set agenda. Motion carried with all in favor.

Approval of Minutes 

•  Moved by TC and seconded by JM to approve July minutes. Motion passed with all in favor. 

Officers’ Reports

• Given by FH. Ending balance $28,577.52

Other Reports 

• Fairground report by Justin

• • • RV Changes 
      • Safety Concerns and there needs to be more regulation,
      • 2 Options
        • Fair Board Members get spots reserved and then every other spot is open for reservation
        • Lottery- Fair Board gets spots and then a certain number are reserved for Superintendents and Livestock Committee Members. All other spots are then open for the lottery.
    • Insulation bid for sheep and goat barn submitted to County Commissioners 
      • Funding notification is expected toward the end of the year.. 

• County Council and Extension Office reports

• • • 2027 Dates:
      • Fair Registration Opens – June 21; Closes July 8 – thoughts?
      • April 14: Market Turkey Ownership
      • April 15: Breeding Rabbit Doe Ownership 
      • May 29: Chicken Order Forms DUE
      • April 21: Mandatory Livestock Meeting (I had to schedule the Annex before she leaves this position)
      • March: MQA – TBD
    • Bred & Fed Recognition at Achievement Night: I’ve had folks approach me about in the past, Fair Board would recognize Bred & Fed members/producers at Achievement Night. Is this something you would be interested in doing again? Or is this a Livestock Committee thing?
    • New LC Member: Once you select your new LC member, I will send out the meeting notes follow up and a time to meet for the rulebook workshop. 
    • Meeting Assignments: If you signed up to attend a CC meeting or LC meeting, I think it is extremely important that a Fair Board representative is present. Then everyone knows what is going on. 
    • Achievement Night: Achievement Night is now November 7 at 6 pm at the Annex. 
    • Free Publicity: With the new 4-H year, we will have booths at events. Are there any publicity items you would like me to use? 
    • Budget: Over the last few years, our office has donated supplies for the fair. I didn’t realize that the $5 entry fee (before I started) went to cover these supplies. Is there a way that we could propose a budget to the Fair Board to have you help pay for some of it, or do something? 
    •  There were a few issues with checks sent out to members 
      • wrong addresses
      • fee for cancelled checks 
      • Can members be responsible for this fee next year if they do not update their address?
    • Tierney will propose a budget in October. 

• Livestock Committee 

• • • Chelsea and Brandee have concluded their terms on the Livestock Committee
    • Lexi Simmons FFA rep
    • Denim and Diamonds Jackpot will be May 15th and 16th this year. 
    • Developing an educational buyer development program to assist and provide clarity for livestock buyers.
    • Discussion about something different than buyers ribbons given out at sale.
    • Working on getting frames to put buyers pictures in. 
    • Discussion about Scholarship Fund

• FFA report by 2 Dolores FFA Members

• • None 

Public Comment

• None

Main Motions

• Treasurers’ Report

• It was moved by AH and seconded by TC to accept Treasurers Report. Motion passed with all in favor. 

• Invoices: 

• Waste Management Invoice was already approved, the total was less than originally submitted. $947.36

• AH moved to pay all invoices as presented. TC seconded it. Motion passed with all in favor

• • • • Allen’s Custom Engraving- $17.63
      • Felicia- reimbursements of $13.32 for treasurers box and $114.82 for ice

• Letter of Intent for Livestock Committee

• • • Moved by FH and seconded by AH to accept Zach Martin as the new Livestock Committee Member. Motion passed with all in favor. 

• Bred and Fed Livestock Producer Recognition

• • Moved by JM and seconded by AH to spend no more than $400.00 for bred and fed producer recognition and present it at Achievement Night. TC abstains from voting. Motion carried with all in favor.

Discussion

• Trent will attend County Council and Livestock Committee Meetings for October. 
• Upcoming Grants
  • City of Cortez Grant is out
  • CREA Grant
    • open class awards 
  • Amanda will work on Grants and get them submitted
• Dolores FFA requested more ribbons for the fair. Not accepted. Clubs have to provide their own supplies and awards for fun events.
• September 30th deadline for letters of interest to be on the Fair Board submitted to County Commissioners. 
• Create a new Facebook page. The current page was created by previous members and passwords are not known. 

Adjournment

TC moved that the meeting be adjourned,  JM seconded, and this was agreed upon at 7:00 p.m.