RFP Notice – Montezuma County Road and Bridge Request for Proposal for the Purchase and Application of Chipseal Oil

Montezuma County Road Department Request for Proposal

Montezuma County Road and Bridge is requesting Proposals for the Purchase and Application of GMRSS Oil for our 2026 Road Chipseal Project.

Details of the Proposal Request are available on the Montezuma County Website at:

www.montezumacounty.gov

Proposals are due Wednesday, March 25^th, 2026, by 4:00 p.m. at www.bidnetdirect.com.

• RFP_for_Purchase_and_Application_of_2026_Chipseal_Oil.pdf
  

Montezuma County Road and Bridge hereby issues a Request for Proposal for the Purchase and Application of GMRSS Oil for our 2026 Road Chipseal Project.

All bids are due Wednesday, March 18th, 2026, by 4:00 p.m. at
www.bidnetdirect.com.

Scope of Work

Under contract to Montezuma County, and as designated by the Montezuma County Road Department, the Contractor will supply the specified GMRSS oil in the amount necessary to complete approximately 16.5 miles of chipseal, with 1  layer per mile, with an average road width of 23 feet.

The Contractor will use their Truck(s) and their Driver(s) to work in conjunction with the Montezuma County Road Department, to apply the oil to the road surface as per the direction of the Montezuma County Road Department.

The bid amount is to include the cost of the GMRSS oil, all freight costs and all spreading costs.

The Montezuma County Road Department will then use County Equipment, County Gravel, and

County Employees to complete the chipseal process.

The time frame for this project would require approximately six (6) to eight (8) working days, at approximately ten (10) hours per day during the proposed time frame of Monday, September 14, through Thursday, September 17, and Monday, September 21, through Thursday, September 24, 2026, pending adverse weather.

Contract price shall remain firm and fixed throughout the Contract performance period.

The successful Contractor shall represent Montezuma County over other clients without creating a conflict of interest.

Material Specifications

The oil will be of Gilsonite and Polymer Modified Rejuvenating Emulsion – GMRSS

The asphalt material base residue shall contain not less than 10% Gilsonite, or Uintaite and shall not contain

any tall oil pitch or coal tar material. The manufacturer shall certify the addition of Gilsonite by reporting on

the Certificate of Analysis the SARA fraction values of the AC pre-addition and post-addition.

Method Specifications

Reduce the temperature on the lower thermometer to 177 ± 5 °C (350 ± 10 °F) and maintain this temperature for 20 minutes.

Contractor Requirements

1. Insurance

1. The Contractor and its Subcontractors shall obtain and maintain insurance as specified at all times during the term of this Contract. All policies evidencing the insurance coverage required hereunder shall be issued by insurance companies satisfactory to Contractor and the County.  All insurance certificates shall include a requirement for naming the County as additional insured.

• Worker’s Compensation insurance to cover obligations imposed by applicable law for any employee engaged in the performance of work under this Contract, and Employer’s Liability insurance with minimum limits of one hundred thousand dollars ($100,000) each accident, five hundred thousand dollars ($500,000) disease – policy limit, and one hundred thousand dollars ($100,000) disease – each employee. Evidence of qualified self-insured status may be substituted for the worker’s compensation requirements of this paragraph.

• Commercial General Liability insurance with minimum combined single limits of at least one million ($1,000,000) each occurrence and two million dollars ($2,000,000) general aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interests provision, and the policy shall be endorsed to include the County and the County’s officers, employees, and consultants as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations.

• Business Automobile liability insurance with minimum combined single limits of at least one million ($1,000,000) each occurrence. The policy shall be endorsed to include the County and the County’s officers, employees, and consultants.

• Any insurance carried by the County, its officers, its employees, or its consultants shall be excess and not contributory insurance to that provided by Contractor.

• Contractor shall provide to the County, a certificate of insurance as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect. The certificate shall identify this Contract and shall provide that the coverages afforded under the policies shall not be cancelled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the County. The County reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

2. Performance Bond

The Contractor shall furnish to the County a Performance Bond in the amount of fifty percent (50%) of the contract price. Bond shall be submitted within ten (10) calendar days after notification of
Award of Contract.

3. Invoicing

The Contractor shall submit their invoice(s) requesting payment after the completion of the job.  The County has the right to ask for clarification on any invoice after receipt by the County.

4. Binding Effect

The Agreement would be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns.

5. Governing Law

The terms of this Agreement shall be construed and interpreted in accordance with Colorado law. Any claims, legal proceeding or litigation arising in connection with the Agreement will be brought solely in Montezuma County, Colorado and both parties consent to the jurisdiction of such courts.

6. Prevailing Party

The prevailing party in any action to interpret the terms of this Contract, of the Contract Documents or to enforce any of the rights, obligations, or conditions of this Contract or the Contract Documents shall collect all reasonable costs and expenses incurred, including, but not limited to, reasonable attorney’s fees.

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7. Procurement Compliance

Awarding of the proposal will be made in accordance with the applicable requirements set forth in the Montezuma County Procurement Guide.